Executive Assistant to CEO, Management - Remote

This is a remote position.

ALTERNATE TITLES Personal Assistant, Assistant

DEPARTMENT - Management

VENTURE - Project X

REPORTING TO- CEO

We are seeking an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. Develop and sustain a level of professionalism among staff and clientele.

ABOUT COMPANY

Founded in 2020 by Tarang Sanghi, Project X is an innovation lab, based in Jaipur, RJ (India) at its stealth-startup phase. Our lab's designed to create and launch new companies, products and services. It's invaluable in jump-starting novel ideas that can either disrupt or complement existing companies. We draw from our cross-functional expertise and collaborate to create these new offerings. We come up with new ideas, execute them, and iterate until the idea is fully implemented. For more details: [link removed] Currently, we are putting together a team of the best and the brightest! We look forward to receiving your application!!

ABOUT DEPARTMENT

The management team provides the necessary vision, and leadership to drive growth and excellence across all our initiatives while ensuring all aspects of the business are running smoothly.

AREA OF RESPONSIBILITIES*

Some of your responsibilities will include:

• Research: Find relevant information on tools, processes, etc for the business.
• Word processing: Prepare reports, correspondence, and other written documents.

Time & Work Management

• Appointment Setting: Act as the point of contact among executives, employees, clients, and other external partners.
• Calendar Management: Manage the CEO’s calendar and set up meetings.
• To-Do List Management: Manage information flow in a timely and accurate manner.

Communications

• Call Screening: Manage daily phone calls and provide updates.
• Inbox Management: Filter out irrelevant emails and follow zero inboxes.
• Meeting follow-ups: Take minutes during meetings, assign them to the relevant person, and take timely follow-ups for execution.
• Quality Check: Proofread and edit internal and external communication documents like – memos, emails, presentations, and reports materials for accuracy, completeness, grammar, and format.

Others

• Travel Management: Make travel and accommodation arrangements.
• Budget Management: Rack daily expenses and prepare weekly monthly or quarterly reports.
• Supply Management: Act as an office manager by keeping up with office supply inventory. Order items wherever necessary and stock them in proper places.
• General: Organise and maintain the office filing system.

Requirements

WORK EXPERIENCE

Worked as an Executive Assistant, Personal Assistant or similar role. Work experience at a startup is preferable.

EDUCATION

Graduation degree. Additional degree / certification is a bonus.

SOFTWARE AND APPLICATION

Excellent MS Office knowledge. Familiarity with office gadgets and applications (e.g. Google apps, copy machines, etc).

QUALITIES & CAPABILITIES

• Outstanding organizational and time management skills.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.

Benefits

We offer competitive salaries and benefits.

Originally posted on Himalayas