Executive Assistant

About the Company: For more than 20 years, the company has worked alongside homeowners, councils, developers, architects, builders and surveyors throughout South East NSW. The company offers specialized expertise in on-site wastewater management, stormwater quality management and bushfire hazard [link removed] are looking for a proactive, detail-oriented, and assertive individual to join our team as a Virtual Executive Assistant. This remote position involves providing executive and administrative support, overseeing tasks, projects, and communication across multiple businesses. Responsibilities: Administrative Support- Manage the GM’s calendar, schedule meetings, and coordinate appointments. - Arrange travel plans, itineraries, and accommodations.- Organize and maintain files, documents, and [link removed] Management- Track timelines, tasks, and deliverables using [link removed].- Assist with coordinating environmental research projects and meeting deadlines.- Monitor progress and provide regular updates to the [link removed]- Draft, proofread, and edit emails, reports, and presentations.- Manage communications, ensuring timely responses and follow-ups.- Prepare meeting agendas and record accurate [link removed] and Data- Conduct research to support environmental initiatives.- Compile data for reports, presentations, and publications.- Update databases with relevant [link removed] Prioritization and Follow-Up- Prioritize and manage the GM’s tasks effectively, ensuring nothing falls through the cracks.- Set reminders for important deadlines, meetings, and [link removed] and Editing- Review scientific and technical documents for accuracy, grammar, and formatting.- Ensure consistency and quality in all written communications and [link removed] and Tools- Proficient use of [link removed] to manage workflows and enhance team collaboration.- Use tools like Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and any other relevant software.- Familiarity with environmental software or databases is a [link removed] Support- Assist with the preparation of grant applications, proposals, and environmental assessments.- Coordinate with internal teams and external stakeholders as needed.- Handle other administrative or operational tasks to support the GM effectively. Qualifications 3 years or more proven experience as a Virtual, Executive, or Personal Assistant. Proficient in emerging technologies (e.g., AI tools, cloud services, VoIP) and Microsoft Office. Skilled in word processing, spreadsheets, and online scheduling tools (e.g., Outlook, Google Calendar).Strong phone, email, and messaging communication skills. Excellent organizational, time management, and written communication abilities. Discretion, confidentiality, and professionalism. Experience with social media management, especially LinkedIn. Access to a quiet, dedicated workspace. Experience with Xero is an advantage. Originally posted on Himalayas