Proposal Specialist

Key Responsibilities

• Coordinate the planning, development, production, and submission of federal proposals, including SF330s, technical proposals, task order responses, qualifications packages, interview materials, and other client deliverables.
• Review solicitations, amendments, and evaluation criteria to ensure proposal compliance and develop proposal schedules, compliance matrices, outlines, responsibility matrices, and production plans.
• Lead proposal activities, including kickoff meetings, status meetings, color team reviews, document production, electronic submissions, and final delivery.
• Develop clear, compelling, and compliant proposal content by translating technical information into persuasive, client-focused narratives.
• Prepare and coordinate SF330 submissions, including resumes, project descriptions, organizational charts, specialized experience, capacity information, and other required documentation.
• Support proposals across a broad range of federal services, including environmental, engineering, architecture, planning, facility condition assessment, environmental compliance, resilience, cultural resources, natural resources, and related disciplines.
• Partner with program leadership, capture managers, business development, account managers, and technical teams to support capture planning, pursuit strategies, win themes, executive summaries, and competitive positioning.
• Conduct client, competitor, and market research to support capture planning, SWOT analyses, gap assessments, and strategic pursuits.
• Collaborate with technical staff, project managers, contracts, pricing, legal, executives, teaming partners, and subcontractors to collect, organize, and integrate proposal content and required documentation.
• Ensure proposal quality through document management, version control, formatting, branding, page limit compliance, file management, and adherence to client submission requirements.
• Maintain proposal libraries, resumes, project descriptions, boilerplate content, opportunity tracking systems, and knowledge management resources while supporting continuous improvement of proposal processes and templates.
• Support post-submission activities, including amendments, clarification requests, best-and-final offers, task order responses, interviews, presentations, conferences, client events, and other federal business development and marketing initiatives.

Originally posted on Himalayas